- 5/21/07

GBRC Board Meeting Minutes, May 21, 2007

Attending: Len, Jean, Rick, Bill, Gale, Alison, Polly, Cheryl, Tjalling, Paul, Carolyn and Terri Lee

Secretary’s Report: Approved

Treasurer’s Report: Approved. Gale reported no requests yet for shoe subsidies.

2006 Audit: No audit information because Scott was absent.

Membership: Bill reported 588 members, 361 newsletters. Bill asked which members get gratis membership. Usually the board members and race directors get gratis membership while doing their job.

Website: Rick will do a bulletin board type of race page for comments on races with postings from runners.

Event/Activities: 1) The summer picnic (July 25) will be at Lake Padden. Polly and Len will be the coordinators. There will be a prediction run around the lake and dinner served afterward. 2) Sweatshirt inventory and sales: Cheryl will call other stores to inquire if they want to sell shirts too. If so, we will order T-shirts instead of hooded sweatshirts (using the same colors).

Newsletter: Cheryl and Paul asked for race reports and articles to be used in the newsletter. The Rules of the Road article appeared in the last issue.

Equipment/Technical: The new measuring wheel cost $160. Alison reports it works very well. The Chronomix, which was damaged at the Birch Bay Marathon, cost $350 to repair and was out of service for almost 3 months. Alison will look into options for a new race clock.

Race Director Liaison: Tjalling reported there is no replacement yet for the Mudfest race director post. Cheryl may want to do it in 2008.

Haggen to Haggen: Jean and Rick reported 638 runners and 400+ walkers. The good: Many of the volunteers do the same job every year and it makes the event run more smoothly. The bad: There were some greedy participants that carted off as many refreshments as they could.

The policy of dogs in races was discussed. Usually dogs are not allowed and strollers start behind the runners. The race director must make the decision to enforce the no dogs rule. At the 2 for the Road, dogs got in the way of the runners. The insurance liability was a concern and Gale will check our policy.

Chuckanut 50K RD concerns: Chrissy will come to our Sept. meeting to discuss:

1) Chip timing—wants it again

2) U-haul rental

3) Age group awards—up to her

4) Post race food—have food brought in

5) Order shirts at sign up

6) No shows on race day (70 this year)

7) More club help needed for distributing supplies, volunteer coordinator

Chuckanut Footrace: Linda is filling out some of the permits. The will be no day of race registration. Packet pick-up will be day for race. Chip timing will be used.

Old Business: 1) Tjalling will order 4 more Runners on Road signs with tripods.

2) The high school scholarship committee will meet June 4. There has been only 1 response. Christy may want to move the deadline to March 31. Some of the coaches are not good about informing the athletes about the scholarship.

New Business: Terry Thalhofer asked for a $100 donation for Team in Training. The board approved the donation.

The next meeting is September 17, 6:30, at the Health Education Center.

Submitted by,

Carolyn Nordtvedt, Secretary

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